Table of Contents

How to Publish a Google Doc or Sheet for web viewing

Google Doc

  1. Make sure the Google Doc is stored on an FSGW Shared drive, not on a My Drive.
  2. Open the Google Doc
  3. Choose FileSharePublish to Web
  4. A pop-over form will be displayed
  5. Under Published content & settings near the bottom, make sure Automatically republish when changes are made is selected, which it is by default.
  6. If the Google Doc is already published, There will be a Stop publishing link just below Published content & settings and a Link will be displayed
  7. Click the Publish button
  8. A pop-up will ask Are you sure you want to publish this Selection? Click on OK.
  9. The pop-over form will briefly (hopefully) display a message saying it's Publishing…
  10. When it says Published, select and copy the Link that is displayed. Note that the Link text extends well to the right of what is visible, so be careful to select all of it.
  11. Paste the link into the wiki where you want it.
  12. If you click on Embed to the right of Link, it will show HTML code to display the published Doc in an iframe, which might suit your needs better.

Google Sheet

  1. Make sure the Google Sheet is stored on an FSGW Shared drive, not on a My Drive.
  2. Open the Google Sheet
  3. Choose FileSharePublish to Web
  4. A pop-over form will be displayed
  5. Under Published content & settings near the bottom, make sure Automatically republish when changes are made is selected, which it is by default.
  6. If the Google Sheet is already published, There will be a Stop publishing link just below Published content & settings and a Link will be displayed
  7. Entire Document and Web page should already be selected. If not, then select those.
  8. Click the Publish button
  9. A pop-up will ask Are you sure you want to publish this Selection? Click on OK.
  10. The pop-over form will briefly (hopefully) display a message saying it's Publishing…
  11. When it says Published, select and copy the Link that is displayed. Note that the Link text extends well to the right of what is visible, so be careful to select all of it.
  12. Paste the link into the wiki where you want it.
  13. If you click on Embed to the right of Link, it will show HTML code to display the published Sheet in an iframe, which might suit your needs better.