English Country Dance Committee

Prepare and send announcements for the in-person ECD (e.g., weekly dance reminders), online ECD (e.g., emails containing Zoom link, dance follow-up emails), and Spring Ball (e.g., “hold the date” and “registration is open” emails).
Send the in-person ECD “dance is on/off” emails to the performers, ECDC, and Will.
Field emails sent to ecd@fsgw.org (general inquiries, inquiries relating to the in-person and online EDCs) and ecd.registrar@fsgw.org (e.g., inquiries regarding Spring Ball registration).
For the online ECD, send list of called dances (provided by caller) and name of Zoom host (provided by Carrie Rose) to Roger Broseus.
Manage our three (English dance) contact lists (local ECD, online ECD, Spring Ball).
Liaison with Glen Echo Town Hall.

Edit event page/online registration for the in-person ECD and Spring Ball when necessary, enable (open) registration for these events.
Prepare paper registration form for Spring Ball.
Electronically register dancers who submit paper registration forms for the Spring Ball.
Forward Spring Ball housing requests/offers to housing 'coordinator' (Bob Mathis this year).
Send list of names of Spring Ball registrants to the person preparing the buttons (Stephanie Smith last year).

Double-check door sheets and submit dance reports for the in-person ECD.
Deposit cash receipts from the in-person ECD into the English dance account. Report deposits to the FSGW Bookkeeper and Treasurer.
Transfer PayPal donations for the online ECD to the English dance account.
Allocate check donations to given online ECDs. Note – we have not received any check donations for the online ECD since August, 2022.
Write and mail check payments to the online ECD callers.
Prepare and submit applications for rental of Civic Center space and CUPF CAP award (for the Spring Ball). Coordinate rental payments with FSGW Treasurer.
Deposit offline Spring Ball admission fee payments (cash, checks) into the English dance account. Report deposits to the FSGW Bookkeeper and Treasurer.
Monitor donations to The Rich Galloway Fund, allocate monies from the fund to help offset Spring Ball expenses.
Submit event (financial) reports for the in-person ECD, online ECD, and Spring Ball to the FSGW Bookkeeper and Treasurer.
Write and mail checks for miscellaneous ECD expenses (e.g., piano tuning). Put check for Town Hall rent under the (Town Hall) office door once a month.
Submit annual ECD budget to FSGW Treasurer.

Set up and take down audio gear.
Maintain microphone battery (AA) supply; purchase additional batteries when needed.
Monitor KN95 mask supply; purchase additional masks when needed.
Monitor supply of ECD cards and flyers; purchase more when needed; edit/update these documents when needed.
Maintain list of previous “first time free” attendees at the in-person ECD, keep an electronic copy of the list on my cell phone in case this needs to be consulted during attendee check-in.
Image poster sheet containing list of called dances; send image file or better a text list of the dances to Dances Called list maintainer, Will Strang as of 9/2023.
Handle door when Will Strang is away.
Detailed door task list for FSGW Wednesday ECD, 12/2023
Previous Detailed door task list for FSGW Wednesday ECD, 8/10/2019