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--- checkinaccounts [2025/08/20 16:20] – wikiadmin
+++ checkinaccounts [2025/08/20 16:31] (current) – wikiadmin
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-======Accounts and passwords for iPads and Android tablets for check-in======
+======Users and passwords for iPads and Android tablets for check-in======
 Each FSGW check-in device (iPad or Android tablet) has a user (email account) in the fsgw.org Google Workspace. The naming habit is "apple#@fsgw.org" for iPads and "android#fsgw.org" for Android tablets, where "#" is the device number. For example: apple1@fsgw.org, apple2@fsgw.org, android0@fsgw.org, android6@fsgw.org, etc.
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   -These users must be stored in the FSGW secure password repository (1Password), with both of their passwords and the date that the Wild Apricot password was last changed. By habit the email account password is stored in the normal password field and the Wild Apricot password is stored in another field.
-The Square app needs to be logged in to Square on each device. FSGW has been using their main Square login on all devices. Once the Square app on a device has been logged in, it normally stays that way, and will occasionally ask for the FSGW Square account PIN instead of the account password. FSGW should consider changing to using separate Square users within their account for each device, for better security and to reduce the impact of a potential hacking event.
+The Square app needs to be logged in to Square on each device. FSGW has been using their main Square login on all devices, but should consider changing to create separate Square users within their account, one for each device, for better security and to reduce the impact of a potential hacking event.
+For the initial login, Square will send a validation code by email to treasurer@fsgw.org, so this step must be done by or in coordination with someone who receives those emails. Once the Square app on a device has been logged in, it normally stays that way, and will occasionally ask for the FSGW Square account PIN instead of the account password.
+No 8am (formerly AffiniPay) login or app is needed on the check-in devices. All 8am access for check-in happens through the Wild Apricot website. Logging onto the 8am.com website is needed only to refund credit card payments made through Wild Apricot, which is not part of check-in.
 Note that personally owned devices (smart phones and tablets) can be used for check-in, or to keep tabs on check-in and do troubleshooting. Thew person would install Wild Apricot for admins on their device and use their own FSGW account with the needed administrative rights. A few people have even installed the Square app, although that must be cleared with the treasurer or a webmaster, because the FSGW Square account is needed to login the Square app. On some modern smart phones with NFC support the Square app can take "tap" payments from cards and other phones without the use of a Square reader.